Record losses and goods receipts audit-ready
Wicount records stock losses, goods receipts and stocktakes on your phone, reads e-invoices directly and stores everything tamper-evident in a hash chain. For hospitality and retail.
We are onboarding businesses step by step. Confirmed sign-ups get 25 % off a paid plan for the first 12 months.
Built for the requirements in Germany and Austria
Your business at a glance, fully documented
Losses, goods receipts, invoices and minimum stock in one place. The preview shows sample data.
Record, seal, export
One app for everything that happens between delivery, storage and your accountant. It runs in the browser on phone, tablet and computer.
Losses and goods receipts in seconds
Record spoilage, breakage, theft, shrinkage, own consumption or returns right on the device, with quantity, photo and, if you like, location. Goods receipts via barcode or from the confirmed invoice.
- 7 loss types, photo as proof
- Barcode scanning with the camera
- Corrections and cancellations only as a new version with a reason
Tamper-evident thanks to a hash chain
Every entry carries the fingerprint of the previous one. Changes or gaps show up immediately when the chain is recalculated, and the database does not allow later changes in the first place.
- SHA-256 chain for losses and goods receipts
- Audit log: who did what and when
- Chain check on demand and automatically
Stocktakes and exports at the push of a button
Count by scanning, compare target and actual stock, differences are booked on closing. Then a PDF report, a DATEV batch or GoBD XML, filtered by branch and period.
- Stocktake with target/actual comparison
- DATEV batch with valued losses
- GoBD XML with complete history
E-invoices become goods receipts
Since 2025, businesses in Germany must be able to receive e-invoices. Wicount reads them directly: line items, quantities and prices, without retyping.
How it works
- Upload: an XML file or a PDF with an embedded e-invoice. Supplier, invoice number and line items are taken over.
- Map: assign each line to an article once, including unit conversion (1 crate = 20 bottles). Wicount learns this per supplier.
- Confirm: only after your review are the goods receipts added to the hash chain, optionally with updated purchase prices.
Formats Wicount reads
Paper invoices and PDFs without an e-invoice are archived as receipts with their fingerprint; you enter the line items in a clear form. Duplicate invoices are detected automatically.
For hospitality and retail
From a café with one kitchen to a shop with several branches.
Hospitality
Restaurants, cafés, bars and catering
- Document spoilage and breakage right away
- Stocktakes for kitchen, storage and bar
- Show own consumption separately
Retail
Shops, kiosks, beverage and delicatessen stores
- Barcode scanning for goods receipts and stocktakes
- See shrinkage and theft in euros
- Alert when stock falls below the minimum
What Wicount is not
- No point-of-sale system: your till stays the system for sales (TSE, RKSV).
- No accounting software: bookings are made by your accountant.
- No ordering system: orders still go through your suppliers.
- No certificate: there is no official certification for the GoBD.
Traceable from day one
Wicount supports GoBD-compliant record keeping in Germany and the requirements of §§ 131, 132 BAO in Austria: complete, timely and unalterable.
Missing records get expensive
If you keep losses on paper or in spreadsheets, you often cannot prove them in a tax audit. Estimated additions may then follow.
Hash chain
Every entry is linked to the previous one. Later changes or removed entries show up immediately when the chain is recalculated.
Unalterable
Entries can neither be changed nor deleted, not even directly in the database. Corrections are created as a new version with a reason.
Receipts
Photos and invoice files are stored with their SHA-256 fingerprint and can only be accessed after signing in.
Audit trail
Who recorded, corrected, confirmed or exported what and when is logged without gaps.
Data access
The GoBD XML export contains all versions and a description of the hash method, so an auditor can recalculate it.
Roles & 2FA
Admin, manager, employee and tax advisor, with two-factor sign-in via an authenticator app.
Start with 14 days of Pro
Try every feature, no payment details needed. After that, you continue on Free or on the plan that fits your business. All prices excl. VAT.
In every plan: all recorded data, GoBD export and full export, even after changing plans. Plus two-factor sign-in and tamper-proof records.
Free
To get started and for small businesses
- 1 branch
- 3 users
- Losses, goods receipts, stocktakes
- PDF and GoBD export
Starter
For businesses working with a tax advisor
Everything in Free, plus:
- Up to 3 branches
- Up to 10 users
- E-invoice import
- DATEV export
- Access for your tax advisor
- Analytics
- Logo on exports
Pro
RecommendedFor full control of your stock flow
Everything in Starter, plus:
- Up to 10 branches
- Up to 50 users
- POS import with expected-vs-actual check soon
- Branch comparison soon
- E-mail notifications soon
- AI receipt recognition later
- Recipes for hospitality later
Enterprise
For chains and groups
Everything in Pro, plus:
- Any number of branches
- Any number of users
- Personal onboarding
- SLA
- Direct POS integration later
- API later
Early access: confirmed waitlist sign-ups get 30 days of Pro and 25 % off a paid plan for the first 12 months. “soon” is in the works, “later” is planned. Both are included in the price once available.
What is Wicount?
A web app for hospitality and retail in Germany and Austria: record stock losses, goods receipts and stocktakes, read e-invoices and store everything unalterably, with exports for your accountant and tax audits. It runs in the browser on phone, tablet and computer.
Is Wicount GoBD-certified?
There is no official GoBD certificate. Wicount supports GoBD-compliant record keeping: entries are unalterable, fully logged and can be exported at any time. Whether your bookkeeping as a whole is compliant also depends on your processes, such as your process documentation.
How does Wicount prevent manipulation?
Every entry is linked to the previous one and sealed. If something is changed or removed later, the chain no longer matches. This shows up in every check. Corrections are only possible as a new, visible version with a reason.
Do I already have to be able to receive e-invoices?
In Germany, yes: since 1 January 2025, businesses must be able to receive e-invoices from other businesses. During a transition period, they may still issue paper or PDF invoices. Wicount reads XRechnung, ZUGFeRD/Factur-X and ebInterface (from Starter). In Austria, there is no such obligation between businesses. More in our e-invoicing guide (German).
Which exports are available?
PDF reports for losses, goods receipts, stocktakes and invoices, a DATEV batch with valued losses and stocktake differences, and a GoBD XML export with all versions and the hash chain check result, each by branch and period.
Does Wicount work in Austria?
Yes. Businesses in Austria are subject to the record-keeping rules of §§ 131, 132 BAO; Wicount also reads e-invoices in the ebInterface format. The cash register obligation (RKSV) applies to your till, not to Wicount.
Does Wicount replace my till or accounting?
No. Your till stays the system for sales, and bookings are made by your accountant. Wicount provides the records and booking proposals for it, for example the DATEV batch.
Where is my data stored?
On a dedicated server at the hosting provider Infomaniak. Connections are encrypted, passwords are only stored as hashes and receipts can only be accessed after signing in. We do not use tracking or advertising cookies. Details are in the privacy policy (German).
Can I take my data with me?
Yes, in every plan. All records can be exported completely at any time: as PDF, GoBD XML and as a full export with all receipts (from Starter also as a DATEV batch). That way you meet your retention obligations independently of Wicount.
How secure is sign-in?
Two-factor sign-in via an authenticator app, a lock after several failed attempts and four roles: admin, manager, employee and tax advisor. Deactivated employees lose access immediately; their entries are kept.
What happens after the trial?
After 14 days of Pro (30 days for confirmed waitlist sign-ups), Free applies unless you choose a plan. Nothing is deleted: all records stay visible and exportable; only features from Starter, such as the e-invoice import, are locked. You do not need payment details for the trial.
When can I start?
Wicount is in early access. Join the waitlist and we will get in touch as soon as we onboard more businesses. Confirmed sign-ups get 25 % off a paid plan for the first 12 months.
Ready to get rid of paper and spreadsheets?
Sign up and we will get in touch as soon as we onboard more businesses. Confirmed sign-ups try Pro for 30 days and get 25 % off a paid plan for the first 12 months.
- Try without payment details14 days of Pro, then Free or a plan of your choice
- Your data stays yoursGoBD and full export in every plan
- Recorded tamper-evidentSHA-256 hash chain with automatic checks
- No trackingNo advertising cookies, no analytics services
- Two-factor sign-inRoles for your team and tax advisor
- Questions? Write to ussupport@wicount.app